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Policies & Procedures
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This manual is designed to be a guide of the roles and responsibilities of the officers, committee members, and directors of MAPA. All Board, Committee Chairs, and HOD representative must make a good faith effort to attend the monthly meetings.


  • Act as administrative head of MAPA
  • Preside at all meetings of the membership and Board of Directors meetings
  • Appoint all Committee Chairpersons annually
  • Direct the actions of the committees
  • Report the state of the organization to the membership at each Annual Meeting
  • Act as the official liaison to the AAPA
  • Recommend to the Board qualified individuals to complete any unfilled positions in the organization

Immediate past President

  • Voting member of the Board of Directors
  • Act as advisor to the President


  • Voting member of the Board of Directors
  • Call for nominations for annual election and preside over the voting process
  • Assume the role of the President in the absence of the President Secretary


  • Prepare and preserve all minutes of the meeting of the membership and Board of Director meetings (needed for corporate filings with state and for tax purposes)
  • Distribute the minutes of the meetings of Association
  • Prepare all annual filings with AAPACoordinate and prepare Charter re-certification with AAPA
  • Communicate dates of committee and board meetings to the membership
  • Inform AAPA of all new Officers, Committee Chairs, or Delegates in a timely manner
  • Call for annual elections in the absence of the President-elect


  • Maintain the financial records of the organization
  • Issues payments from bank account
  • Maintains bank and financial accounts
  • Prepare the annual budget
  • Prepare financial statements for Board meeting
  • Report the state of the financial condition of the Association to the membership at the annual meeting.Coordinate with certified accountants in the preparation of Federal Tax returns and State financial filings.Ensure the organization activities are conducted in accordance regulations governing non-profit organizations
  • File all necessary report with Commonwealth of Massachusetts Secretary of State (Annual Report, Form 47)

Directors at-large

  • Perform duties as required by the President CME Chair

CME Chair

  • Prepares agenda for 2 CME functions
  • Issues contracts for speaker
  • Prepares filing for CME credit with AAPA
  • Solicits grants for speakers
  • Contracts with facilities hosting the event

Membership Chair

  • Co-ordinate activities to maintain and enhance membership
  • Co-ordinate introductory meetings for first year students at in-state Physician Assistant programs
  • Prepare status reports on membership to the Board Legislative Chair

Legislative Chair

  • Identifies legislative issues effecting PAs in the state
  • Co-ordinates with lobbyist regarding legislative activity
  • Point person for meetings with legislative and other healthcare professionals

Newsletter Chair

  • Co-ordinates the production of the newsletter Public Relations/ Social Chair

Public Relations / Social Chair

  • Point person for interaction with employers
  • Co-ordinates social activity for PAs
  • Co-ordinates activity for Social Events

House of Delegates Representative

  • Represents MAPA at AAPA conferences and meetings
  • Reports activity to the Board of Directors.

Download this MAPA Policies and Procedures Manual (PDF)